12 Invoice Examples: What To Include + Best Practices

Our PDF Invoice Template is professional-looking and easy to tailor. Send invoices over email, text message, or with a shareable link from your phone or computer. Let your customers pay by card, ACH bank transfer, Google Pay, Apple Pay, Cash App Pay, and Afterpay. If you’re invoicing more than once or twice a month it makes a lot of sense What is Legal E-Billing to switch to an invoicing software. Enter the currency symbol (e.g., $, €, £) next to the amounts manually. Word does not have an automatic currency formatting feature, so you will need to enter the amounts with the correct symbol.

• Get a more in-depth invoice definition with examples in our guide.
• A well-crafted invoice serves as the foundation of your business.
• This is referred to as “invoicing in arrears.” For example, a freelance graphic designer may complete a project and then issue an invoice detailing the hours worked and the agreed-upon rate.
• This helps frame the price adjustment as a necessary step to maintain the high standards they’ve come to expect.
• This signature can be of the company’s owner or any other authorized person of the accounting department.
• Besides payment terms, if you have anything else to share with the client, you can add those to the footer side of an invoice.

Get Paid Faster With Online Payments!

It acts as a payment request, detailing the quantity of products or services provided, the total cost, the amount due to the service provider, and the available payment methods. A service invoice should include an itemized list of all of the services you provided to a customer. These are especially important for any customers you have that are on a recurring payment schedule. Proforma invoices allow small business owners to send a preliminary bill of sale to customers. The purpose of proforma statements is to give customers a description and breakdown of total costs that both parties can agree upon before moving forward with services. To send an invoice, download the completed invoice to your computer.

Word Invoice Template

• Jami Gong is a Chartered Professional Account and Financial System Consultant.
• Interim invoices are sent periodically through a project, typically in alignment with pre-agreed-upon milestones.
• After that, let a notary public notarize the document to make it admissible in court without question of its authenticity.
• He has a CPA license in the Philippines and a BS in Accountancy graduate at Silliman University.

FreshBooks Resource Hub has a wealth of informational and educational resources to help you stay organized and make informed decisions about your business. Check out our primers on invoicing basics, plus in-depth guides for specific needs like tax deductions for small businesses or invoicing as a consultant. Our Legal Invoice Templates let you choose between invoices with hourly billing or fixed-rate invoices so you can customize your billing to best suit your legal practice. Portable Document Format (PDF) Certified Bookkeeper invoices can be password protected, making them extra secure.

Win more clients by sending them professional-looking estimates

If the payment is overdue, you should notify the client promptly after the due date, one week after, and again after one month. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Do your customers prefer electronic invoices or physical invoices? You have to consider that some customers have preferences, and you should not assume which one they prefer. He considers himself a geek about invoicing, accounting, and related topics.

• An Invoice Template is a pre-designed invoice layout with fillable fields.
• Remind them of the quality, reliability, and expertise your business delivers.
• Make the right impression with custom, professional invoices you can send to your customers in minutes.
• Axel has built a distinguished career in project management, focusing on the finance and insurance sectors.
• Due to reason, e.g., rising material costs, we’ll be adjusting our pricing.

Provide Clear Contact Options for Questions

“Due upon receipt” is one of the common invoice terms popular among small business owners that indicates to the customer they are expected to immediately pay your invoice. From your customer’s perspective, this is very inconvenient and sometimes impossible because they only write checks or otherwise issue payments once a week. Saying “please pay your invoice” or “thank you for your business” may not only help you get paid faster, but it’ll be good for your brand and image. It is recommended that you mention that they can contact you if they have any questions and that you appreciate their present and future business.